Seasoned Virtual Assistant & Bookkeeper – Expert Xero Reconciliation, Financial Reporting, and Remote Support for Healthcare Practices at brighthush

About brighthush

brighthush is a forward‑thinking, technology‑driven healthcare partner that empowers medical practices to deliver exceptional patient care while maintaining flawless financial operations. With a mission to streamline administrative workflows, we provide innovative solutions that allow clinicians to focus on what they do best—treating patients—without the burden of complex bookkeeping or compliance challenges.

Our culture is built on transparency, collaboration, and continuous learning. We celebrate diversity, encourage creative problem‑solving, and invest in the professional growth of every team member. Whether you’re a seasoned bookkeeper or a budding finance professional, brighthush offers a dynamic environment where your expertise can thrive and your career can evolve.

Why Join brighthush?

• Impactful Work: Your bookkeeping expertise will directly support healthcare providers, ensuring accurate financial reporting and compliance that ultimately benefits patient care.
• Remote Flexibility: Work from anywhere with a reliable internet connection. We trust you to manage your schedule and deliver results independently.
• Professional Growth: Access to ongoing training, industry certifications, and mentorship from senior finance leaders.
• Competitive Compensation: A fair, performance‑based salary package with additional benefits such as health insurance, paid time off, and a 401(k) match.
• Culture of Innovation: Join a team that embraces new technologies, encourages experimentation, and values your input on process improvements.

Key Responsibilities

Bookkeeping & Reconciliation

• Complete weekly bookkeeping tasks using Xero, ensuring all financial entries are accurate and up‑to‑date.
• Reconcile financial accounts, including brighthush, brighthush, and brighthush, to maintain consistency across all ledgers.
• Review transactions for accuracy, completeness, and compliance with the clinic’s chart of accounts.
• Upload and organize receipts and supporting documents in a secure, searchable system.
• Maintain meticulous, up‑to‑date financial records that facilitate audit readiness and strategic decision‑making.

Accounts Support

• Assist with accounts payable and accounts receivable processes, ensuring timely invoicing and payment collection.
• Track invoices, monitor payment status, and follow up with clients or vendors as needed.
• Maintain organized documentation for all financial transactions, ensuring easy retrieval for audits or internal reviews.
• Ensure all financial records are complete, accurate, and accessible to authorized stakeholders.

Financial Monitoring & Reporting

• Identify missing information, unusual transactions, or reconciliation discrepancies and flag them for review.
• Report financial concerns or inconsistencies to the Practice Manager promptly, providing clear, actionable insights.
• Assist in the preparation of financial summaries and reports for internal stakeholders and external partners.
• Ensure all bookkeeping activities adhere to brighthush’s processes, standards, and regulatory requirements.

Data Security & Compliance

• Maintain strict confidentiality of all financial and business information.
• Access financial data exclusively through approved, secure systems.
• Protect account credentials and sensitive business data with robust security practices.
• Follow brighthush’s privacy and data protection policies to safeguard client and company information.

Optional Marketing Support (Based on Experience)

• Assist with Google Business Profile updates and basic SEO tasks when requested.
• Support administrative tasks related to social media scheduling and content calendar management.
• Provide additional operational support when bookkeeping priorities are completed, contributing to overall team efficiency.

Essential Qualifications

• Proven experience in bookkeeping, accounting assistance, or virtual bookkeeping roles.
• Proficiency with Xero or comparable accounting software.
• Strong knowledge of bank reconciliation, expense management, and transaction categorization.
• Understanding of accounts payable and accounts receivable processes.
• Exceptional attention to detail and accuracy in handling financial records.
• Ability to identify discrepancies, investigate unusual transactions, and recommend corrective actions.
• Excellent organizational skills with the capacity to manage deadlines independently.
• Strong written communication skills, capable of providing clear financial updates to stakeholders.
• Self‑motivated, capable of working remotely with minimal supervision.
• Experience supporting small businesses, healthcare practices, or professional service firms is a plus.
• Deep respect for confidentiality when handling sensitive financial and business information.

Preferred Qualifications

• Certified Bookkeeper (CB) or QuickBooks ProAdvisor certification.
• Experience with other accounting platforms such as QuickBooks Online, Sage, or FreshBooks.
• Familiarity with healthcare industry regulations, HIPAA, or similar compliance frameworks.
• Background in data analytics or financial forecasting.
• Proficiency in Microsoft Office Suite, especially Excel, and Google Workspace.
• Experience with project management tools (e.g., Asana, Trello, Monday.com).

Skills & Competencies

• Analytical Thinking: Ability to interpret financial data, spot trends, and provide actionable insights.
• Technical Proficiency: Comfortable navigating cloud‑based accounting systems and data security protocols.
• Communication: Clear, concise written and verbal communication with team members and stakeholders.
• Time Management: Prioritize tasks effectively to meet weekly deadlines and support multiple projects.
• Problem Solving: Quickly identify issues, propose solutions, and implement corrective actions.
• Adaptability: Thrive in a fast‑paced, evolving environment with changing priorities.
• Team Collaboration: Work seamlessly with remote teams, providing support and sharing knowledge.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Virtual Assistant & Bookkeeper, you will:

• Gain exposure to the healthcare finance sector, learning industry‑specific best practices.
• Participate in quarterly training sessions covering advanced Xero features, financial analysis, and compliance updates.
• Earn certifications such as Certified Bookkeeper (CB) or QuickBooks ProAdvisor through our sponsorship program.
• Progress to senior bookkeeping roles, finance analyst positions, or even lead a remote finance team.
• Contribute to process improvement initiatives, influencing how brighthush supports its partners.

Work Environment & Culture

brighthush fosters a culture of trust, transparency, and continuous improvement. Our remote team enjoys:

• Flexible work hours that accommodate personal commitments and peak productivity times.
• Regular virtual team huddles, knowledge‑sharing sessions, and informal coffee chats.
• A collaborative platform (Slack, Microsoft Teams) that keeps communication fluid and inclusive.
• Access to a digital library of resources, webinars, and industry publications.
• Annual virtual retreats and team‑building activities that strengthen camaraderie.

Compensation & Benefits

We offer a competitive salary package that reflects your experience and contributions. In addition to base pay, you will receive:

• Health, dental, and vision insurance coverage.
• Paid time off (vacation, sick leave, and personal days).
• 401(k) plan with company match.
• Professional development stipend for courses, certifications, or conferences.
• Home office stipend to support a productive remote workspace.
• Employee wellness program, including mental health resources and fitness subsidies.

How to Apply

If you are a meticulous, self‑driven bookkeeper ready to make a tangible impact in the healthcare sector, we would love to hear from you. Submit your resume, a brief cover letter highlighting your relevant experience, and any certifications you hold. Let’s build a brighter future together at brighthush.

Ready to take the next step? .