Seasoned Executive & Operations Virtual Assistant – Calendar Management, Project Coordination, and Remote Support for Dynamic Leaders at brighthush

About brighthush

At brighthush, we’re redefining the future of remote work by empowering leaders, real‑estate teams, and high‑growth businesses with world‑class virtual support. Our mission is to streamline operations, amplify productivity, and create a culture where every team member can thrive from anywhere. With a global footprint and a commitment to innovation, brighthush is the partner that executives trust to keep their day-to-day running smoothly while they focus on strategy and growth.

Why Join brighthush?

When you become part of brighthush, you’re not just filling a role—you’re stepping into a dynamic ecosystem that values autonomy, continuous learning, and impact. We offer:

• Remote‑First Flexibility: Work from any location with a reliable internet connection and a professional home office setup.
• Career Growth: Structured learning paths, mentorship programs, and opportunities to transition into senior operations or project management roles.
• Competitive Compensation: Market‑aligned salary, performance bonuses, and a comprehensive benefits package.
• Culture of Excellence: A collaborative environment that celebrates initiative, creativity, and a results‑driven mindset.
• Impactful Work: Directly influence the efficiency of top executives and high‑profile teams, ensuring their vision is executed flawlessly.

Key Responsibilities

As a seasoned Executive & Operations Virtual Assistant at brighthush, you will be the linchpin that keeps our leaders’ calendars, projects, and communications running like clockwork. Your day-to-day will include:

• Executive Calendar Management: Schedule, reschedule, and prioritize meetings, ensuring optimal use of executives’ time.
• Email & Communication Curation: Organize inboxes, triage messages, draft responses, and follow up on action items.
• Project & Task Tracking: Maintain task boards, monitor deadlines, and flag potential blockers to keep projects on schedule.
• Report & Presentation Preparation: Compile data, create summaries, and design professional presentations for internal and external stakeholders.
• Digital File Organization: Structure and maintain digital repositories, ensuring easy retrieval of client information and operational records.
• Stakeholder Coordination: Liaise with clients, vendors, and cross‑functional teams to coordinate logistics and deliverables.
• Process Documentation: Contribute to SOPs, workflow diagrams, and knowledge bases that enhance operational efficiency.
• Onboarding Support: Facilitate new client onboarding, ensuring a seamless transition and a positive first impression.
• Meeting Logistics: Confirm attendance, prepare agendas, gather required materials, and distribute minutes.
• Daily Status Updates: Provide concise, actionable updates on completed tasks, pending items, and upcoming priorities.
• Multi‑Tasking & Prioritization: Manage multiple assignments simultaneously while maintaining high quality and accuracy.
• Adherence to SOPs: Follow established procedures, checklists, and manager instructions with precision.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and integrity.

Essential Qualifications

We’re looking for candidates who bring a blend of experience, skill, and mindset. The ideal applicant will have:

• Proven experience in executive assistance, operations support, virtual assistance, project coordination, or administrative management.
• Exceptional written and verbal communication skills in English.
• Advanced organizational, time‑management, and attention‑to‑detail abilities.
• Hands‑on experience managing executive calendars, email inboxes, and meeting logistics.
• Strong task‑management, deadline‑tracking, and follow‑up capabilities.
• Professional demeanor when interacting with executives, clients, vendors, and team members.
• Capacity to prioritize competing requests and remain calm under pressure.
• Proficiency with spreadsheets, CRM systems, and project‑management tools.
• Ability to follow detailed instructions and SOPs with minimal supervision.
• High level of discretion when handling confidential or sensitive information.
• Reliable internet connection and a professional remote‑work setup.
• Consistent attendance during scheduled working hours.
• Self‑sufficient work style with clear, regular updates.
• High school diploma or equivalent (associate’s or bachelor’s degree in business administration, operations, or related field is a plus).
• Proactive, professional, resourceful, detail‑oriented, coachable, and ownership‑driven mindset.

Preferred Experience & Skills

While not mandatory, the following experience and tools will give you a competitive edge:

• Supporting U.S.‑based executives or business owners.
• Real‑estate administrative or operations support.
• Expertise in executive calendar and inbox management.
• Meeting preparation and follow‑up proficiency.
• Client onboarding experience.
• Project coordination across multiple stakeholders.
• Operations management and process documentation.
• Report and presentation preparation.
• CRM management (e.g., Salesforce, HubSpot).
• Google Workspace, Microsoft Office, and cloud collaboration tools.
• Project‑management platforms: ClickUp, Trello, Asana, Notion.
• Communication tools: Slack, Microsoft Teams.
• Associate’s or bachelor’s degree in business administration, operations, management, or a related field.

What You’ll Gain at brighthush

Beyond a fulfilling role, brighthush offers a pathway to professional growth and personal enrichment:

• Mentorship & Coaching: Pairing with senior leaders to refine your skill set and broaden your perspective.
• Skill Development: Access to online courses, certifications, and workshops in project management, data analysis, and leadership.
• Opportunities to transition into senior operations or project management roles within the organization.
• Regular performance reviews and clear career progression metrics.
• Recognition programs that celebrate achievements and milestones.

Compensation & Benefits

While specific figures vary based on experience, brighthush offers:

• Competitive base salary aligned with industry standards.
• Performance‑based bonuses tied to key metrics.
• Health, dental, and vision insurance options.
• Paid time off, sick leave, and flexible vacation policies.
• Retirement savings plan with employer match.
• Remote‑work stipend for home‑office equipment.
• Wellness programs, including virtual fitness classes and mental health resources.

How to Apply

Ready to elevate your career and join a forward‑thinking team? Submit your resume and a brief cover letter outlining why you’re the perfect fit for the Executive & Operations Virtual Assistant role at brighthush. We look forward to exploring how your expertise can help us drive excellence and innovation.